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Back in the summer, the Einsteins of Events put out an extensive guide to hybrid events. Generally speaking, they come in all kinds of shapes and sizes, but we’ve summed various hybrid experiences into four basic models: the Star, the Moon, the Planet, and the Satellite. Each of them has its own set of pros, cons, and venue considerations. But today, we’re focusing on one particular venue: the Star’s hybrid studio

Studios used to be reserved for news broadcasting and talk shows with an in-person audience, but the pandemic has paved the way for the events industry to enter these magical places with high-production value as well.

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We’ve created a user-friendly, free essential hybrid studio checklist that will help you dot all the i’s and cross the t’s. If you want to skip straight into the complete document, click here. But if you want to get a little taste of what you will find inside, keep reading for the abbreviated version. Happy planning!

Why A Hybrid Studio?

Planners should follow the hybrid event model that will best help them reach the goals of their event. The Star, which is best executed in a hybrid studio, typically hosts 10 to 50 in-person attendees. The majority of the audience will be tuning in virtually, so it’s key to give them an engaging, aesthetically pleasing experience.

Hosting an event in a hybrid studio has several perks, ranging from the ability to pre-record content to offering a truly VIP experience to the selected in-person audience. Additionally, it’s a great solution if most of the audience cannot travel to your event venue or you have a limited budget for COVID-19 compliance.

Keep in mind that in-person attendance is optional; your hybrid event can be recorded in an empty studio, while the virtual attendees tune in from the safety of their homes. If you choose to go with an in-person audience in the studio, you’ll have to take care of some extra requirements, such as a larger networking space and more furniture to ensure their comfort.

hybrid event checklistWhat’s In The Hybrid Studio Checklist

And now to the hybrid studio checklist! The studio-dwelling Star might not be as big as ballroom events, but it nonetheless requires diligent planning and attention to detail. Here are the areas that the checklist covers in detail. 

Stage considerations: a small stage or two, broadcast to your audience.

Hybrid studio staff: who should be in your studio dream team and what role does a producer play.

Power requirements: ensure your studio provides adequate power and what to do if it doesn’t.

Internet requirements: there’s no live stream without sufficient internet.

Studio-specific hybrid production AV requirements: audio, video, and lighting tips.

Various backdrop options: LED walls and virtual sets.

Virtual audience engagement opportunities: make your virtual attendees feel seen and heard with amazing event technology solutions.

Your Essential Hybrid Studio Checklist: Download Now!

The stage and event layout, staff, internet and power requirements, AV equipment, LED walls or virtual sets, and virtual audience engagement – these are the things you have to pay attention to when planning your next big studio hybrid event. Download your free copy of the hybrid studio checklist today to get technical knowledge and pro tips by Event Einsteins themselves.

We think of hybrid event planners like astronauts: they use the newest and most advanced technology, they’re not afraid to venture into the unknown, and they understand that they’re gazing into the future itself. Hopefully, this checklist will inspire you to put on your event-planning spacesuit and shoot for the stars. You see, they’re not as unreachable as they might seem! And as always, feel free to talk to us – the Endless team is here to help.

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Anja Grcar

Author Anja Grcar

Anja, Senior Content Writer at Endless Events, aspires to educate and inspire event planners with the power of the written word.

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