Events management is not a one-man band, heck it isn’t even a band—it’s an orchestra! So before attempting a smash hit, look to your team to move things around, involve them in more ways than just executing your plan.
You need to empower the team to do things as they see fit. After all, people follow through better if they think they have a say in the matter.
Not comfortable turning over decision-making? Well, think of it this way: you just can’t do everything on your own. At some point of the event organizing frenzy, you’ll need everyone in the team to step up and do not just the thing they’re told to do, but also take part in planning and creating the event. It can get a bit tough, so I’ve pooled together some tips to help you out.
Foster Shared Decision Making
- From start to finish, involve your team. It’s always best to have your team in the initial meeting. Each member thus takes ownership of the plan and executes it to the best of their ability. Involving everyone on the team early on is also a great way of squelching problems since everyone knows what everyone else is doing. This means less overlap in work, fewer toes being stepped on and everyone learning the steps they need to take to be successful.
- Encourage a culture of collaboration. In a research of 15 multinational companies done by Harvard Business Review, a collaborative behavior is started by senior executives. To foster a culture of collaboration, you’ll need to lead by example. When your teammates see you sharing information freely and accepting inputs from everyone openly, you’ll have less trouble convincing them to do the same. Empowering your team to make their own decisions is critical especially in events where things get crazier by the minute.
- Redundancy rule is the ultimate rule of 24×7 services. I don’t mean for you to work each waking hour of the day. But should something unexpected happen with your plans, you’re confident that someone trustworthy and reliable will successfully take over. In the flipside, if you fail to include your team in the planning process, you can say goodbye to your so-called carefully laid out plans. Appoint a second in command so that events go on smoothly in the off-chance that you won’t be there to lead the team.
- Practice “If-then” Plans with your teammates. An “If-Then” plan is basically situational planning, asking the team what they would do if a certain potential problem happens. By rehearsing this exercise, it allows each member to assess the plans that they contribute to the team. Not only does it help sharpen your team’s decision-making skills, it also gives them the ability to carefully make realistic plans. In events management, this is how you’ll know that an individual is ready to take on their own projects.
The events business can get tough at times, but placing the entire burden on yourself doesn’t help one bit. It’s only when you trust your team with the plan that you can safely say you’ve built a strong business. Empower your team and foster shared decision making and soon enough you’ll not just be running a team, but a team of leaders. Those leaders will someday have their own teams, ready to grow your business.