Event Planning Tips

Five Essential Steps To Planning a Large Corporate Event

By February 13, 2014 2 Comments

Large Corporate Event

Corporate events are often a lot of fun for all of the people involved in them. Individuals get to mingle, and they have time to learn helpful tips for actively participating in the company. However, planning such an event definitely requires a lot of work. What do you need to keep in mind as far as the plans go?

Set a Budget

Hosting a corporate event means that you absolutely must set a budget. Not having one is unwise because you could easily spend an excessive amount of corporate funds on the event. Sit down with your accountant or financial team to determine what is reasonable for this endeavor. Be sure that the party is not going to eat into essential costs of the business.

Ordering Food

If you are planning to hold an event without food, you are making a huge mistake. People come to events looking for food to eat. You’ll have to decide if you are serving a full meal or just snacks depending upon the length of the event. Looking into caterers who are familiar with menus for corporate events is a smart idea to ensure that you have a wide variety of options to please all of your employees.
Big Corporate Event

Bathrooms

Sometimes, companies do not take bathrooms into account when they are planning an event. Perhaps the room will not have its own private restrooms, but these units should be located nearby. This really becomes a problem when the event is being held outdoors and no restrooms are available. If that is the case, companies should look into a porta potty rental Niagara has to offer. By choosing an entity like Pitton Portables, the situation will be resolved.

Events and Activities

Whether the employees are gathering primarily to socialize or to learn new strategies and techniques for contributing more to the company, the event needs to have some events and activities. Planning for this component could involve a large variety of factors such as hiring entertainment, asking a guest speaker to present to the crowd or putting together seminars. Another important aspect is to have a good DJ or live entertainment. Keeping employees engaged with quality entertainment will make a huge difference in the outcome of the event. It’s also just as important to set the right mood for the event with appropriate lighting and decorations.

Fiesta Bowl Block Party

 

Transportation

If employees are required to attend the event, you should look into transportation options. For example, let’s say that most of your employees usually take the train to work, and the event would require them to drive. You may wish to consider offering some sort of car service. We love Uber for safe and stylish rides home!

Planning a large corporate event can definitely have a positive outcome on your company, and utilizing these suggestions will make it even easier to accomplish.

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Author Kaitlin Colston

The fun loving, energetic Marketing Manager from Kansas City, MO, Kaitlin is the one who makes sure the office is always running smoothly. Her positive attitude and constant smile is shining example of our core value of fun! When she isn’t in the office you can find her behind her camera creating epic photographs.

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  • Sarah Smith

    I’m trying to figure out how to plan a large business meeting. Thanks for the advice about making sure there are several bathrooms. I’ll have to see about maybe finding a company to help me plan the event out so that I don’t have to worry so much. http://cligroups.com/service/activity/

  • Kendall Everett

    Your suggestion to set a budget for the event was really helpful. The earlier the budget is set, the less likely you will to accidentally go over like you mentioned. Splitting the budget into the necessary items such as food, could also help you plan a better budget. http://www.balloonacyonline.com/clients/

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